Admissions/Enrollment

Non-Discrimination Policy

St. Raphael School admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. St. Raphael School does not discriminate against otherwise qualified applicants on the basis of sex, race, disability, color, nationality or ethnic origin in the administration of their educational policies, admission policies, scholarship and loan programs or athletic and other school administered programs.

Entrance Requirements

Preschool:

1. The proposed student shall be four years of age by August 1st for the school year for which he/she is seeking admission

2. Students may be tested by the teachers for readiness

3. A letter of Good Standing from the parish office if coming from another Catholic School is required

Kindergarten:

1. The proposed student shall be five years of age by August 1st for the school year for which he/she is seeking admission

2. Signed and completed preschool information form

3. All students will be tested by the teachers for readiness and score at or above the 80th percentile on the BRIGANCE Kindergarten Screen Three core assessments, self-help, and social-emotional scales

4. A letter of Good Standing from the parish office if coming from another Catholic School is required

First Grade:

1. The proposed student shall be six (6) years of age by August 1st for the school year for which he/she is seeking admission

2. Successful completion from a certified kindergarten program

3. A letter of Good Standing from the parish office if coming from another Catholic School is required

Eighth Grade: St. Raphael does not accept 8th grade transfer students unless there is an extenuating circumstance (example: moving to Louisville from another city and meets the criteria for acceptance).

St. Raphael does not accept new students after Spring Break unless there is an extenuating circumstance (example: moving to Louisville from another city and meets the criteria for acceptance).

Application Requirements

● $20 application fee per child

● Completed Application through FACTS

● Medical Forms

1. Completed medical examination form

2. Current, original immunization certificate

3. Kentucky Eye Examination Form for School Entry (new students ages 3, 4, 5, & 6 who were not previously in our Preschool/ Pre-K program)

● Transcript/records from previous school if available

● Standardized Test Scores from previous school if transferring

● Student Accommodation Plan/IEP including any assessment data from previous school if transferring

● Letter of recommendation or certification of status must be received from the previous school. If transferring from another Catholic school information on tuition status, attendance, enrollment, and discipline will be requested and must be reviewed prior to admitting new student(s)

● Meeting/tour between Principal/Principal designee and family shall occur

● Admissions testing to be completed at St. Raphael

● School may exercise the right of up to five business days before admitting new student(s) after ALL requested information has been received and reviewed

Priority of Admission

Students who have registered for Grades Preschool - 8 and qualify for acceptance will be

accepted in the following order:

1. Children of school families registered in the parish with siblings enrolled

2. Children of school families registered in the parish with a child/children enrolling in St. Raphael for the first time

3. Children of school families not registered in the parish with siblings enrolled (Non parishioners)

4. Children of school families not registered in the parish with a child/children enrolling in St. Raphael for the first time (Non-parishioners)

Please be aware that all acceptances are conditional upon the school’s being able, by employing reasonable accommodations, to meet the needs of the child. Please also be aware that enrollment and re-enrollment payments are required to hold a child’s spot for the upcoming school year.

Admission of Students with a Diagnosed Disability or Learning Difference

Unlike the public school system, private schools do not receive state and federal monies to fund special education programs. Therefore, we do not write or accept I.E.P.s (Individualized Education Plans) as public schools are mandated to accept. Our schools are guided by the Archdiocesan Intervention Protocol.

Prior to admitting a student with a diagnosed disability or learning difference, our school must consider:

1. The severity and degree of the disability or learning difference.

2. The level of support needed from special services or any special equipment the student may require.

3. The number of students with disabilities or learning differences currently enrolled in an assigned class. It is recommended by the Archdiocese that no more than 10-15% of students with disabilities or learning differences be enrolled in any one classroom.

4. An individual school’s resources such as available support personnel, class size, accessibility of school facilities, etc.